Trends in technology that have reshaped the modern workplace

Trends In Technology That Have Reshaped The Modern Workplace
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If we look at history, we find that technology has continuously changed the way businesses operate and how workers perform their jobs across each sector. Technology has been transforming every industry in the world, one step at a time.

Thanks to technology, workers today are more productive and efficient at what they do than ever before. Once took hours, a job can now get done in minutes with the latest software and machinery’s help. Wasteful work processes got eliminated to streamline business operations and expedite workflow. Workers can instantly send messages to their peers and clients all over the world at the touch of a finger, allowing them to work remotely. Similarly, it is possible to process payments to vendors and send them proposals immediately.

Here is a look at a few trends in technology that have reshaped the modern workplace:

1. The emergence of new communication channels

Employees no longer have to physically present at their workplace to be able to communicate with their colleagues. Technology allows coworkers to keep in touch outside the office at all times. Almost everyone has a smartphone and access to numerous chatting apps and networking platforms in the modern world.

The growing use of these communication channels at the workplace has made communication between team members much more convenient and instantaneous.

Employees can easily send emails, messages, or have video chats with peers through apps such as WhatsApp and Skype. It is also possible to hold office meetings with the whole team virtually through the use of sites such as Zoom.

2. Availability of software to boost operational efficiency

Technology helps businesses streamline their processes and operations and perform their work with greater efficiency. Regardless of their size and industry, companies today have access to various innovative software to better manage each aspect of their operations. There is a variety of software available to suit all kinds of businesses, from standard to customized solutions.

For instance, project management software makes it easy for a team to work together on a project. It allows the companies to plan, delegate tasks, review progress and ensure timely completion. Both subordinates and managers can supervise the workflow, which helps keep performance on track. Similarly, space booking software allows organizations to optimize the use of their office space.

It automates the booking of conference rooms and other communal areas in the office through a simple platform. Every employee can view which office spaces are available, book meetings, and cancel them. With a simple click, you can make the whole process transparent, convenient, and hassle-free.

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3. Automation of manual tasks

Technology allows organizations to automate specific routine tasks that were previously performed by an employee. By letting machines take on these tasks, the organization no longer needs a human to achieve them, reducing costs. It also means employees can use their time for more productive, value-adding tasks instead of repetitive, manual work. Not just that, automation improves the speed of work and level of accuracy as it eliminates the chance of human error.

For instance, many businesses have invested in SaaS systems to automate their tax function. These systems can calculate the company’s tax liability so that business owners can focus on running their business rather than understand the complex tax laws that apply to them.

4. Increase in remote working

Team coordination is easier today than ever before, thanks to the availability of various online communication tools. Workers can be halfway across the world and still work together remotely, as it is easy for them to collaborate. They can hold meetings using video-conferencing technology. Moreover, file-sharing platforms such as Google Drive allow all team members to view documents and edit them simultaneously.

The increase in remote working has brought a shift in corporate culture. While some organizations prefer to have most of their workforce as an in-house team, others choose to hire freelancers and remote workers to run their entire departments. Companies today have the choice to hire talent from across borders if they need to.

5. Use of technology to protect business information

With technology and software running every aspect of the business, business information security can be at serious risk. Companies store all their sensitive, confidential information on these systems. Consequently, they must also use technology to protect their essential information from a security breach.

Technology can ensure that information is only accessible by a selected number of employees to minimize the chances of misuse. It also allows the organization to closely monitor each employee’s activities, which acts as a deterrent for employees to engage in any wrongful conduct.

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6. Shift to cloud systems

Ever since the concept of cloud computing came into being, it changed how organizations store and manage their data. As businesses realize the benefits of cloud-based systems, we find businesses of all sizes switching to this technology. It serves as an excellent way to boost both employee and overall organizational productivity.

Cloud computing involves storing and accessing organizational data over the Internet instead of on your computer systems’ hard drive. You can access this data from any location or device. By implementing a cloud system, businesses benefit from lower infrastructure costs and better security of their information. Moreover, cloud-based systems mean that data is available anywhere and can get edited in real-time.

7. Use of VR and AR training for employees

Virtual reality (VR) and augmented reality (AR) were always present in the gaming world. Now today, it is being used by all kinds of organizations as part of their HR processes. AR involves adding virtual elements to real-world scenarios. On the other hand, VR works by giving the user a wearable headset that immerses them into a completely different dimension.

In the modern world, organizations turn to VR and AR technology to recruit and train employees. This technology has proven to be more beneficial in training employees than conventional training methods, particularly those with hands-on job duties like manufacturing or medical professionals. It allows employees to practice their new skills before performing them in real-world situations.

The bottom line

Technology has transformed the modern workplace in numerous ways. It shapes the organizational culture and has a strong influence on the overall employee experience. Today, the employees expect their organizations to use the latest technology to execute their job responsibilities efficiently. It is the reason why forward-thinking organizations that invest in the most advanced software and workplace solutions get destined to succeed in the long run.


Thank you for reading!