Guide to choosing the best headless CMS

Guide to choosing the best headless CMS
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You risk getting confused when looking for the best headless CMS. You will come across many CMSs, most of which only claim to be the best but do not amount to what they promise.

The leading headless CMS such as Kontent by Kentico must effectively satisfy the content management needs of developers, marketers, and editors. It is important to consider certain factors to ensure you get started well on your headless journey. Read this guide to the end to learn more.

What to look for in a headless CMS?

A good headless CMS meets current needs and remains flexible to changing business needs. The crucial features that you need to keep an eye on include media processing, subscription plans, workflow, the ability to preview content, and access control.

  1. Media processing

We live at a time when the world consumes media content more than anything else. The phrase a picture is worth a thousand words exists for a reason. Your target audience is more likely to interact with your content if it has media, pictures, and videos, unlike if you make a bare publication.

The best headless CMS must provide a way to manage your media using various operations like organizing, categorizing, naming, and searching media content. Typically, that means creating containers or folders where you can add your images and videos.

Assess whether the headless CMS will allow you to quickly upload an image, adjust its dimensions, and work around the quality for seamless display on devices of all sizes. The basic editing features will come out of the box for top CMSs like Kontent. But do not forget that a headless CMS is not your ultimate editing software. You may want to look into programs like Photoshop and Canva.

  1. Subscription plans

No matter what you intend to do with the headless CMS, the cost is a vital factor that you cannot afford to ignore. A reliable CMS does not fit all people in the same pricing schema. Instead, it offers flexible pricing options for you to choose from based on the features you want.

Take Kontent by Kentico as an example. There are three different plans – Business, Premium, and Enterprise. Each of these has a set rate determined by what you will be able to do.

It is important to pay attention to the subscription you choose. Be keen not to pay for features you may not need or use. At the same time, choose a plan that does not make you feel limited when performing certain high-end actions.

Making a choice here does not require rocket science. It’s all about assessing the needs at hand to know what works best.

  1. Workflow


You may not always need to manage all your content via workflow. However, a good headless CMS should get you going when there is a need for audit trails, workflows, and approvals. The CMS ought to have a robust workflow custom-built from the ground so that you get peace of mind when managing content items.

  1. Ability to preview content

Imagine this – you are done working on your content, manipulated images, and pushed it through the workflow for approval. At what point do you preview the content and ascertain it is ready to go to the general public?

Using the best headless CMS provides a way to preview content at different stages. You no longer have to wait until when done for you to preview your work. Make sure that the plan chosen includes the preview feature.

  1. Access control

Everyone in your business has different roles. You have approvers, publishers, and those with granular permissions. Thus, their access to the headless CMS must be restricted to the roles they should perform.

A team of two may survive without distinct roles. However, in a situation where you have a growing team, you want to make sure that roles are well defined and relevant permissions granted.

What next?

There may be many headless CMSs out there, but Kontent by Kentico stands out amongst the best. Visit Kontent today to learn more about the flexible pricing options and available features.


What is a Headless CMS System?

Headless content management systems, also called headless CMSs, are mainly used as a content repository that acts as a back-end-only content management system. Through a headless CMS, content can be accessed via API and displayed on any device without any built-in front-end or presentation layer

Why would you use a headless CMS?

The design of a headless CMS is separated from the implementation of its back-end capabilities. It’s possible to work independently and coordinate front-end and back-end development teams when it’s time to scale content rapidly.

How is headless CMS implemented?

CMSs without a traditional front-end are known as headless CMSs, similar to content management systems. Through a RESTful API, content is pulled and served wherever you wish. The primary function of a headless CMS is to store and deliver your content, not to manage it as a traditional CMS.

Are headless CMS the future?

A company’s website tends to be redesigned every few years, so separating content from future redesigns helps an organization stay agile online. Organizations looking to change their web and content infrastructure should consider a headless CMS. Headless CMS holds the key to the future of content management systems.

What is a Headless framework?

It acts primarily as a content repository. Headless content management systems are back-end-only content management systems. Rather than having a built-in front-end or presentation layer, a headless CMS makes content available via an API that can be displayed on any device.

Why is a Headless CMS faster?

Headless CMSs can make the process of developing a website faster for a variety of reasons. In addition to having more flexibility, the development team can use different tools to create the website. Your users will also benefit from better performance. The speed and performance of your front-end site will be much better with a dedicated front-end.

Thank you for reading!