5 Key Things to Notice on Pay Stub Samples

5 Key Things to Notice on Pay Stub Samples

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  1. 1. All Earnings, Withholding, and Deductions
  2. 2. Inclusive Dates for the Pay Period
  3. 3. Key Identification Information
  4. 4. Pay Stub Samples Should Have Year-to-Date Totals
  5. 5. A Breakdown of Hourly Rates
  6. Make Payroll a Breeze With the Right Generator

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Just nine states don’t have a law on the books about providing pay stubs to your employees. In all other states, you’ll need to provide a pay stub, either on paper or electronically.

If the thought of making pay stubs every month sounds like a lot of work, don’t worry. There are plenty of paycheck stub generators that can make the process quick and easy.

The question for business owners like you is often which generator to use. As you look through pay stub samples to decide, make sure to keep an eye out for these five key aspects.

1. All Earnings, Withholding, and Deductions

You want to make payroll as worry-free as possible, so you want to be sure your pay stubs include all required information. You can consult your state laws for specific guidance.

As a general rule, though, pay stubs will need to include the following:

  • Gross earnings
  • Withholding
  • Deductions
  • Net earnings

The pay stub should include an itemized list of all federal and state tax withholding. If you make deductions for pensions, benefits, or other reasons, these should be itemized.

2. Inclusive Dates for the Pay Period

Pay stub samples should also have the pay period information readily available. Remember that you need to provide inclusive dates on the pay stub.

Suppose you want to create pay stubs for your employees on monthly basis. The stubs you hand out should include the start date of the pay period, such as the first day of the month. They should also include the last day of the pay period, such as the last day of the month.

The pay stub should also include the date of payment and the date of the stub.

3. Key Identification Information

Pay stubs are professional documents, so you want to be sure they include key identification information. Any pay stub sample you look at should have a place for you to enter your company information.

This is because most pay stub laws require the employer to add their employer information. You may also want a professional design that lets you add your logo and use your brand colors.

The stub should also have space for you to add the employee’s information, including their name, address, and more.

4. Pay Stub Samples Should Have Year-to-Date Totals

Pay stubs need to include earnings information for the current pay period. They should also have space to include year-to-date totals.

That makes it easy for the employee to keep track of how much tax they’ve had withheld or keep tracking their earnings. It also makes it easier for you to check your remittances, budgets, and more.

5. A Breakdown of Hourly Rates

Finally, any pay stub sample worth its salt also needs to include space to break down hours by the rate of pay. This is particularly important for hourly wage workers. It can also affect salaried and commissioned employees.

The breakdown tells employees about their normal rate of pay and holiday, vacation, and overtime earnings.

Make Payroll a Breeze With the Right Generator

There are hundreds of pay stub samples out. Look for a professionally designed template that includes all this information. It will make record-keeping easy for you and your employees.

Looking for more ideas about how technology can make running your business easier? Check out helpful how-to guides and more tips and tricks in our archives.